Industries
Contractor management by industry
A plant shutdown isn’t managed like a port shift, and a construction site with twenty subcontractors isn’t managed like a corporate office. What changes is the documents required, the moment people enter, and the rules that apply.
The workflow is the same across all eight industries: define the requirements, request them, validate them, track their validity periods, and restrict access or operation when they aren’t up to date. What adapts to each operation is the required documents, their validity periods, the people responsible for approval, and the blocking conditions, which define whether a missing or expired document affects the contract or keeps a person from entering.
- 01
The documents required
For work at heights, the work-at-heights certification and the medical exam with the activity’s specific focus areas. In transportation, the SOAT (Colombia’s mandatory vehicle insurance) and the vehicle’s technical and mechanical inspection.
- 02
The critical moment of entry
A plant shutdown concentrates dozens of entries into a few days. A port terminal handles that volume of entries every day, even at peak hours.
- 03
The applicable rule or regime
Decree 1072 of 2015, Colombia’s consolidated labor regulations, applies to everyone, and a free trade zone adds its own entry control regime on top of that.
The eight industries
Find your operation
Each page explains the requirements for that industry, how control works, and which solutions are involved. If you work in several, start with the one that brings in the most third parties.
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Energy and Oil & Gas
Maintenance, turnaround, and technical services contractors, with audits by oversight bodies
Critical momentThe plant turnaround window
See the industry → -
Mining
Rotating personnel in 24/7 operations, with document requirements by risk class
Critical momentShift change, at any hour
See the industry → -
Construction and Civil Works
Subcontractor prequalification by work front and traceability by project
Critical momentProject kickoff and every crew change
See the industry → -
Industry and Manufacturing
Validation of maintenance and technical services contractors at the plant
Critical momentThe routine entry of the usual supplier
See the industry → -
Logistics and Transportation
Document control for drivers, vehicles, and machinery on a single platform
Critical momentThe gate, with the truck waiting
See the industry → -
Ports and High-Volume Operations
Advance validation so the daily volume of entries doesn’t slow down the operation
Critical momentThe daily entry peak
See the industry → -
Free Trade Zones
Its own entry control regime and high third-party turnover
Critical momentEntry into the perimeter
See the industry → -
Multi-Site Companies
Different work sites and one compliance dashboard
Critical momentConsolidating the corporate indicator
See the industry →
What doesn’t change
The same system for all eight
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Document requirements matrix
Which document is required for which type of element, under which activity, with what validity period, and who approves it.
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Third-party self-service
The contractor creates their people, vehicles, and machinery and uploads the files, including with an Excel template.
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Restrictive documents
An expiration blocks the person’s entry, the equipment’s use, or the continuity of the contract.
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Gatehouse check
ID number, license plate, serial number, or QR code. The answer is cleared for entry: yes or no.
All the features are in NAVA 360, and visitors are also managed in NAVA ID. Staff training is in NAVA Skills.
If your operation doesn’t fit any of them
These eight are the industries where NAVA has the most experience, not the only ones it can serve. The document requirements matrix isn’t tied to one industry: if your company requires documents from third parties who enter your facilities, it’s configured with your requirements.
Demo
See NAVA with the requirements of your industry
In the demo, we set up a scenario with the documents your operation actually requires, not a generic example. You leave with a written price proposal.
- Colombian software
- 30-day trial
- Set up with your requirements
- Support in Spanish