AM
VisitorAndrea MartínezInnova Servicios S.A.S.
- Visiting
- Carlos Rueda
- Area
- Maintenance
- Site
- Planta Norte
- Vehicle
- JKR 482
Approved Cleared for entry
NAVA ID · Visitors
Control your visits before they arrive at your company
NAVA ID digitizes visitor scheduling, registration, authorization, induction, and entry and exit control. Visitors register from a link or QR code, and your team can know who’s coming, who they’re visiting, why, and whether they’re authorized to enter.
SCHEDULED VISITAUG 13, 2026 · 9:30 AM
- RegistrationCompleted
- Pre-approvalCompleted
- InductionCompleted
- ApprovalCompleted
- EntryPending
Visit statuses
pendingpre-approveddeniedapprovedrejected
Access control
Everything you need to authorize a visit, in a single lookup
The lookup brings together the visit details, the host, the reason, the requirements, and the authorization status in a single view to make the entry decision easier.
Visitor lookup9:27:14 AM
ID number1.045.887.204↵
- Company
- Innova Servicios S.A.S.
- Reason
- Maintenance review
- Person visited
- Carlos Rueda
- Site and area
- Planta Norte · Maintenance
- Documents
- complete
- Induction
- certified
- Entry / exit
- 9:30 AM / pending
Before the visit
Self-registration, pre-approval, and document review
The link or QR code starts the request. The visitor doesn’t create an account, and every decision is tied to the same visit.
ARL.pdf uploadedID-badge.pdf uploaded
Includes acceptance of the personal data processing policy.
New visit request
Andrea Martínez is requesting to visit you
- Date
- Aug 13 · 9:30 AM
- Reason
- Maintenance review
Pre-approval confirms the appointment; final approval depends on documents and induction.
- ARLapproved
- ID badgeapproved
- Inductioncertified
Final statusApprovedLaura Méndez · Aug 12, 7:16 PM
Scheduling and approval
How a visit flows, from registration to exit
Each step has an owner and leaves a status you can look up.
- Visitor
Registration
Fills in their details, the appointment, and documents from the link or QR code.
- Host
Pre-approval
Gets the request by email and confirms or denies the visit.
- Visitor
Induction
Watches the video, answers the assessment, and downloads the certificate.
- Reviewer
Review
Checks the documents and approves or rejects them with a reason.
- Gatehouse
Entry
Looks up the ID number and logs the entry.
- Gatehouse
Close-out
Logs the exit time; the data is available in the report.
Your internal team can also create the request from Manage visits. The approval process that follows stays the same.
On the platform
How a visit is created
Registering a visit with the visitor’s details, the site they’re coming to, and the employee receiving them, just as it looks on the platform.
Configuration
Adapt the visit process to each site
Each work site can have different areas, people in charge, requirements, and entry conditions. NAVA ID lets you configure the process to fit the characteristics of each location.
Your own link and QR codeShare the form by email or make registration easy at reception.
- 01Site and areas
- Define work sites, areas open to visitors, and the people in charge at each location.
- 02Form
- Personal details, company, reason for the visit, vehicle, and data processing policy.
- 03Documents
- Define the requirements a visitor must present, depending on the site.
- 04Hosts
- Choose which employees can receive and manage visits.
- 05Decisions
- Define the reasons and statuses tied to approval, denial, or rejection.
- 06Induction
- Set up the content, the questions, and the minimum passing score.
INDUCTION · PLANTA NORTE Visitor safety · 04:18
Assessment completed 90% certificate issued
Induction
Visitor induction with assessment and certificate
When induction is one of the entry conditions, the visitor can view the content, answer the assessment, and generate evidence of their result. The information stays linked to the visit, so it’s easy to review before entry.
Access control
At the gatehouse, everything you need is in a single lookup
The access team can look up the ID number, the authorization, the person visited, the area, and the visit status before logging the entry. When the visit ends, they update the same record with the exit time.
Unscheduled visit
Your team can create the request on the spot or handle an exceptional entry, recording the person responsible and the corresponding justification.
Access control9:28 AM
1.045.887.204 ⌕
APPROVEDAndrea MartínezInnova Servicios S.A.S.
- Visiting
- Carlos Rueda
- Area
- Maintenance
- Entry
- Today · 9:30 AM
Reports
Every logged visit becomes information you can look up
See who came in, who they visited, at which site, the request status, and the entry and exit times. Filter the records and export the information for monitoring, management, and audits.
See contractor management in NAVA 360 →Jul 13 – Aug 13Planta Norte
VisitorCompanyEntryExit
Andrea MartínezInnova Servicios9:30 AM11:08 AM
Diego PérezSolutek S.A.S.10:12 AM12:44 PM
Marcela LeónGrupo Nexo1:26 PM3:03 PM
The real product
What NAVA ID looks like inside
See the screens used by the teams that manage visits, review requests, and control entries and exits.
Frequently asked questions
Questions about access control and visitors with NAVA ID
Does the visitor need to install an app?
No. They can open the link or scan the QR code from their phone’s browser. They can also check the status with the company’s NIT (Colombian tax ID number).
Does the visitor have to create an account?
No. Registration is done through the company’s form, and the status lookup uses the corresponding NIT.
Who approves a visit?
The employee being visited pre-approves the appointment based on their schedule. Then a designated reviewer checks the documents and the induction to approve or reject the request.
What’s the difference between pre-approved and approved?
Pre-approved means the host agreed to receive the visit. Approved means the conditions set for entry were reviewed and met.
Can you require different documents at each site?
Yes. Each work site can have its own areas, people in charge, requirements, and inductions.
What’s the difference between NAVA ID and NAVA 360?
NAVA ID manages one-time visits. NAVA 360 manages recurring contractors and suppliers, along with their people, vehicles, and machinery.
Does NAVA ID include inspections or checklists?
No. The solution covers visitor scheduling, approval, induction, and entry and exit control.
What happens if a visitor arrives without an appointment?
Your team can create the visit on the spot or authorize an entry override, recording the person responsible and the justification.
Can the report be exported?
Yes. Records can be filtered by period and other fields and exported to Excel.
Does NAVA ID log the exit time?
Yes. The gatehouse logs the entry and later updates the same visit with the exit time.
Demo
See how NAVA ID can transform the way you manage visits
We’ll set up a site with its areas, people in charge, and entry conditions to show you how visitor registration, approval, induction, and entry and exit control work.
- No app for visitors
- Areas and hosts by site
- Exportable report
- Entry and exit control