NAVA 360 · Third-party qualification and management
NAVA 360 connects the requirements, information, and conditions your company needs to register, verify, qualify, and monitor suppliers and contractors. Less manual work. More visibility into who’s cleared to operate and what needs attention.
Jhon OspinaContractor · Work at heights
Current management
Excel can list files and dates, but it doesn’t link each requirement to the activity, the review, and the entry authorization.
Spreadsheets, emails, and folders show different versions of the same requirement.
Renewals depend on someone checking and updating the dates.
The gatehouse calls or sends messages to ask whether someone can come in.
Reviews, inductions, and exceptions get pieced back together when an audit is coming up.
Document requirements matrix
NAVA turns the conditions your company defines into rules that apply to each company, person, vehicle, or machine. You can set which requirements apply based on activity, element type, validity period, who reviews them, and restrictive status.
| Rule | Work-at-heights certificate | SOAT | Vehicle inspection |
|---|---|---|---|
| Element | Person | Vehicle | Machinery |
| Activity | Work at heights | Transportation | Lifting |
| Validity period | 12 months | 18 months | 6 months |
| Alert | 30 days before | 20 days before | 15 days before |
| Review | Back office | Pre-approved by AI | Internal team |
| Restrictive status | entry | entry | use |
On the platform
Two minutes on the real screen: how a requirement is created, which element type it applies to, how long it stays valid, and who’s responsible for approving it.
Restrictive documents
NAVA lets you define which conditions affect entry, the use of an element, or the continuity of a contractual relationship, so each noncompliance gets a response that fits the operation.
When your company authorizes an exception, it’s recorded with the person responsible, the date, and the justification.
Blocks access while the requirement is expired or rejected.
Takes the element out of operation until the document is valid again.
Affects the continuity of the contractual relationship, not just a single entry.
Third-party portal
Each supplier or contractor can register its people, vehicles, and machinery, upload the required information, and see the comments left by the team in charge. For large volumes, it can use bulk upload templates.
People Job title, EPS (health insurer), pension fund, ARL (Colombia’s occupational risk insurer), risk class, blood type, emergency contact, and photo.
Vehicles and machinery License plate or serial number, element type, activities, documents, and qualification status.
Administrative result Your team receives the information in NAVA and reviews the records without retyping them.
Process
NAVA 360 connects the different stages of third-party management so the information follows the whole process, from onboarding to monitoring conditions and performance.
Links the third party to contracts, sites, projects, and activities.
Applies the conditions and requirements that correspond to each company, person, vehicle, or machine.
Registers its elements and uploads the required information.
Approves, rejects, or leaves it pending based on the defined criteria.
Watches the content, takes the assessment, and gets the certificate.
Looks up an ID number, license plate, serial number, or QR code.
Tracks expirations, training, compliance, and supplier and contractor performance.
Operational monitoring
Conditions change. Documents expire, training has to be renewed, and supplier performance evolves. NAVA keeps track so your team can get ahead of noncompliance and make decisions with up-to-date information.
NAVA calculates expiration dates and generates alerts based on the configured lead times.
Your company sets up the video, questions, minimum passing score, validity period, and restrictive status.
The gatehouse looks up an ID number, license plate, serial number, or QR code and opens the restriction details when needed.
Document validation
The reviewer —your team, NAVA’s back office, or, if you turn on the AI verification package, the NAVA engine— opens the file alongside the dates and the criteria your company defined. When the reviewer approves, rejects, or leaves it pending, NAVA records the decision, who made it (person or system), and the date.
Content criteria
Audit
NAVA keeps the traceability of the information and decisions that make up the cycle: assigned requirements, uploaded documents, reviews, training, changes, entries, and authorized exceptions.
Monitoring
NAVA consolidates information from the qualification cycle so your team can identify compliance, pending items, risks, and how your third parties are performing.
The real product
See the screens that teams responsible for managing third parties use every day. NAVA connects information, decisions, and monitoring so the qualification cycle is visible and traceable.
Plans
NAVA 360 is configured according to the volume and characteristics of the third parties you manage. You can choose to handle validation yourself, get support from NAVA’s back office, or add artificial intelligence.
See the plans 30-day free trialFrequently asked questions
A person, vehicle, or piece of machinery belonging to a third party whose information goes into NAVA. Your plan is calculated on those elements, not on the internal users who log in to the platform.
Not necessarily. You can bring over your existing requirements and set them up with the conditions, validity periods, owners, and restrictions that apply. NAVA supports you through the initial setup.
Yes. It can manage different types of elements and define the requirements, validity periods, activities, and qualification conditions for each one.
Each third party manages its own information and handles the uploads. For large volumes, it can also use bulk upload templates.
The contractor uses an Excel template to create people, vehicles, or machinery in a single upload.
On the Basic plan, your team reviews them. On the Plus plan, NAVA’s back office reviews them: a team of trained people dedicated exclusively to document review, within 24 hours at most. Either plan can add the AI verification package, which runs a first automatic review and speeds up approval. All of them use the criteria set up in the document requirements matrix.
Yes. NAVA uses artificial intelligence to support the verification of information and documents. The technology can help identify data, dates, and inconsistencies, while the criteria your company defines guide the decision. It’s an add-on to whichever plan you choose.
The matrix sets the validity period and the alert days. NAVA calculates the date and marks the document as expiring soon during the configured lead time. These alerts go to the third party’s email, letting them know it’s time to upload the new document.
Yes. When your company sets a training or induction as a restrictive condition, it can be one of the requirements that must be met to reach qualified status.
Yes. NAVA lets you manage the evaluation and performance tracking of suppliers and contractors, complementing compliance information with information for decision-making.
Yes. NAVA lets you configure the criteria for selecting suppliers and contractors and evaluating their performance, complementing compliance information with information for decision-making.
The available traceability includes requirements, uploaded information, statuses, reviews, owners, dates, training, entries, and recorded exceptions, depending on your configuration and the solutions you use.
No. NAVA is modular. NAVA 360 can be purchased on its own. NAVA Skills and NAVA ID can also be purchased separately and added later, when you want to extend the training and control cycle.
Demo
Get to know the platform through a scenario close to your operation. We’ll go over how to manage your qualification conditions, verify information, see the status of your third parties, and track their compliance and performance.
